Ref: 34423
Guernsey
Full Time Contract Temporary
Office Administration Our client, a rapidly expanding and innovative firm renowned for its commitment to both its people and clients, is seeking an experienced Administration Assistant to join its dynamic Global Support Team. This 12-month temporary role offers an exciting opportunity to provide vital administrative and secretarial support, actively contributing to the team’s success during a period of exceptional growth. As part of a collaborative environment, this position emphasises quality and efficiency in all tasks. Job Duties:
Ownership of allocated administrative tasks, supporting fee earners and wider teams Answering incoming telephone calls, accurately relaying messages Assisting in the production of various documents, including Cadastre Letters and Title Deed enclosure letters Typing, binding, and formatting essential documentation Maintaining active files, which includes filing emails and correspondence, photocopying, printing, and scanning Processing expenses and payments, preparing and sending invoices to clients, and following up on outstanding payments Organising and maintaining diaries and task lists as necessary Arranging in-house and external meetings, including supporting the witnessing of Wills when required Booking restaurants, hotels, and making travel arrangements for fee earners Updating firm contact information within in-house systems Providing support to other team members during busy periods, including occasional reception cover Managing stationery supplies efficiently for the team Actively participating in team meetings and social events while undertaking additional duties as required by the firm
Job Requirements:
Previous administration experience, ideally within a legal or professional services environment Tech-savvy with a comfortable approach to working in fast-paced environments Strong organisational skills with the ability to prioritise workload effectively High attention to detail and commitment to quality of work Proficient in Microsoft Word and Outlook, with working knowledge of Excel and PowerPoint preferred (in-house training on all systems will be provided)
What You’ll Love: Our client offers a vibrant workplace culture focused on collaboration and innovation. You will be part of a dedicated team within a forward-thinking firm that supports professional growth and provides opportunities to engage in a diverse range of tasks. This role not only allows you to enhance your skills but also to contribute to a firm celebrated for its award-winning achievements and strong client relationships. If you are ready to take the next step in your career within a supportive and dynamic environment, this could be the perfect fit for you! Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here Go back
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